1 Participant Agreement, Release, Risk Acknowledgement
In consideration of the services of Arnold Coster Expeditions, their agents, owners, officers, volunteers, participants, employees, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as "A.C.E."), I hereby agree to release and forever discharge A.C.E. on behalf of myself, my children, my parents, my spouse, my siblings, my other relatives and/or dependants, my heirs, assigns, personal representative and estate as follows:
1. I acknowledge that the mountain climbing expedition entails known and unanticipated risks, which could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. These inherent risks are some of the elements that contribute to the unique character of this activity. These same elements can be causes of loss of or damage to my equipment, accidental injury or illness or, in extreme cases, permanent trauma or death. I understand than A.C.E. does not want to frighten me or reduce my enthusiasm for this activity, but believes it is important for me to know in advance what to expect and to be informed of the inherent risks. I understand that such risks cannot be eliminated and are an inherent part of the activity.
2. The risks include, among other things: the hazards of walking on uneven terrain and slips and falls; being struck by avalanche, rock-fall, icefall or other objects dislodged, dropped, or thrown from above; the use of climbing ropes and equipment; the forces of nature, including lightning, weather changes and avalanche; the risks of falling off the rock, ice, mountain or into a crevasse; the risks of exposure to insect bites and numerous diseases, digestive tract infections and ailments; the risk of altitude and cold including hypothermia, frostbite, acute mountain sickness, cerebral and pulmonary edema; my own physical condition, and the physical exertion associated with this activity, and other natural occurrences; misuse, failure or loss of equipment; shortage of food or water supply; the hazards of traveling in politically unstable areas; the dangers of civil disturbances, war, terrorism, crime, kidnapping; the forces of nature; acts or omissions of A.C.E.; travel by boat, automobile, bus, truck, train, ship, aircraft, camel, horse, donkey, yak, or other means of conveyance; and accident or illness in remote places without access to medical facilities, transportation, or means of rapid evacuation and assistance. All of the risks are complicated by the potential difficulty or lack of rescue, including unavailability of light aircraft and no helicopter rescue. A.C.E. organizers, leaders, guides, and staff have difficult jobs to perform. Guides leaders and staff may not be present at any time, especially in the case of "basic climbs". When present, they seek safety, but they are not infallible. They might be unaware of a participant's fitness, abilities, pre-existing conditions, or ill health. They might misjudge a participant's health or illness, at anytime during the expedition. They might misjudge the weather, the elements, or the terrain. They may become incapacitated or distracted. They may make errors of judgment, mistakes, or be negligent. They may give inadequate warnings or instructions. Equipment being used may malfunction, wear-out, break, be lost, be inadequate, and be worn-out, poorly maintained, or missing. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary, I am fully aware of the risks, and I elect to participate in spite of the risks.
3. As a member of a expedition, I understand that at times of emergency I may be called upon to carry group equipment up and down the mountain, as well as my own personal equipment and belongings, help with group work, establish and maintain camps, and anything else that is necessary for the good and safety of the expedition, including helping sick and injured members on the team descend to safety. I know that dispatches and news sent from the mountain and reported in any form may be inaccurate, missing, or nonexistent. I know that the leader may not be climbing and trekking with me for certain times or at any time during the expedition. I know that group and/or personal Sherpa’s may not climb or descend with me, that I may at times have to ascend and descend alone during the expedition, as well as trek by myself before, during or after the expedition.
4. I acknowledge that engaging in this activity may require a degree of skill and knowledge different than other activities and that I have responsibilities as a participant. I acknowledge that the staff of A.C.E. has been available to talk to me extensively and more fully explain to me the nature and physical, mental, and experiential demands of this activity and the inherent risks, hazards, and dangers associated with this activity. However, I understand that this is not a climbing school, nor is this a guided expedition, and that I am expected to have a level of proficiency commensurate with the activity of high-altitude mountain climbing and technical climbing in all conditions.
5. I certify that I am familiar with the dangers, hazards and risks incident to mountain climbing as above. I accept and clearly understand that these hazards and risks may result in personal injuries to myself and others and hereby expressly assume all of the above risks including; the risks of acts or omissions of A.C.E. and do hereby expressly agree to hold A.C.E. harmless and defend A.C.E. against any and all liability.
6. A.C.E. gives notice that they act only as agents for hotels, transportation companies, land operators and suppliers of travel services. Assume no responsibility or liability in connection with the operation or service of any aircraft, motor vehicle, other co A.C.E. nveyance, restaurant, teahouse, inn, lodge or hotel which may be used wholly, or in part, for services to A.C.E., and its clients. , A.C.E. Its operators, airlines and agents will not be responsible for any act, error, omission, nor for any injury, loss accident, delay, inconvenience, irregularity or damage which may be occasioned by any cause whatsoever. This includes acts of nature, civil disturbance, crime, terrorism, government restrictions or failure of any means of conveyance to adhere to published schedule.
7. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless A.C.E. from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of A.C.E.'s equipment or facilities, including any such claims which allege negligent acts or omissions of A.C.E.
8. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless A.C.E. and any of its assigns or other delegated persons from any and all claims, demands, or causes of action, which are in any way connected with the use of my image, words, voice, or likeness which are in any way connected with my participation in this activity, in any electronic, electromagnetic, digital, photographic, print, sound, or audio-visual format in regards to advertising, promotions, marketing, cybercasts, literature, newspaper/journal articles, television, documentary films and video, radio, recordings, websites, email, and/or any other use which A.C.E. deems fit.
9. Should A.C.E. or anyone acting on their behalf, be required to incur attorney's fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.
10. In consideration of the services furnished me, and to be furnished me as a member of this mountaineering expedition, I hereby release A.C.E. and all the members of the mountaineering expedition from any and all damages, injuries, losses, or any cause of action which may result in me, my legal representatives, heirs, or others purporting to exercise statutory or other rights arising out of, or in connection with this expedition. And I hereby assume each and every damage incident to my participation, and agree to indemnify and hold harmless A.C.E. and all members of the expedition against any sums which they, or any of them may be subject to pay in consequence of any claim or demand by or through me, or resulting from my being a member of this mountaineering expedition. By signing this document I acknowledge that if anyone is hurt or property is damaged or any financial or other loss occurs before, during, or after my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against A.C.E. On the basis of any claim from which I have released them herein.
11. If any portion of this agreement is unenforceable, the remaining portions shall remain in full force and effect.
2. PAYMENTS & DEPOSITS
Trekking programs require a deposit payment of USD 750. Unless otherwise directed climbing programs under 8000m require a deposit of USD 1500 and 8000m peaks a USD 2500 deposit, Everest require 4000USD deposit. Positions can be reserved by completing the trip registration form and forwarding the deposit to ACE. Consideration can be given to members requiring paying smaller deposits and to making extended payments if circumstances require and at the discretion of ACE.
2.1 Surcharges and bank expenses
The member understands and accepts that any costs associated with the transference and receipt of funds into the ACE bank account, including but not limited to bank fee’s, PayPal fees, surcharges, and the like are the responsibility of the member and will be included in the final statement of cost to be met by the member. In addition the member accepts that a surcharge on the cost of the trip, not exceeding 10% of the value of the ground services of the program, may be levied within 4 weeks to departure in the event of any unexpected costs being borne by the company in the organization and execution of the program. This levy also accounts for currency fluctuations and exchange variations that need to be met by the company in the issuance of funds to overseas destinations.
3 CANCELLATION AND REFUND POLICY
Note: ACE highly recommends trip cancellation insurance for all programs. Due to the nature and heavy costs of government and operator permits, ACE must adhere to a stringent refund policy. Specific program cancellation and refund policies may supercede those enumerated below.
• All Expedition balances are due 90 days prior to departure date unless otherwise specified.
• Full refunds will be provided 90-days prior to departure date.
• 50% refunds will be provided 60-89 days prior departure date.
• No refunds will be provided 59-days prior to departure date.
• Participants whose balances are not received by the 90-day deadline as stated above, risk forfeiture of their place on the program.
• All refund requests must be made in writing and be received in our office within the 90-day period, as stated above
4 TRAVELS AND RESCUE INSURANCE
The participant certifies that adequate insurance has been obtained to cover any injury or damage or financial or other loss participant may cause or suffer while participating in all aspects of the climbing expedition, including travel, rescue, life, health, trip interruption and cancellation. Participant further certifies that there are no medical or Physical conditions which could interfere with participant’s safety in this activity. Participants are strongly advised to purchase trip interruption and cancellation insurance.
5 PARTICIPANT RESPONSIBILITIES
Trip participants are responsible for their own well-being. This includes good health and strong physical condition. Participants joining an expedition may be required to obtain a physician's release prior to departure. All members are responsible for: having the skills and knowledge required for each climb, knowing all pre-departure information, preparing proper equipment, clothing, snack-energy food, visas, insurance, inoculations, flights, acting in a safety conscious, team-spirited, considerate manner toward all group members and with respect for each country's customs, environment, and people, and conforming to basic standards of personal and group hygiene (to minimize the risk of traveler's diseases, and pollution of the environment). Like it or not, we are guests of the governments of the nations we visit. Participants are not allowed to engage in any acts involving physical nor provocative contact, nor any political discussions nor political actions with the local, associated, nor governing populace.
6 AIRLINE RESPONSIBILITY
Participants are responsible for arranging their own air transportation to and from the starting location of the expedition. In the event A.C.E. uses local air transportation during the expedition, the air carrier’s responsibilities shall be defined by the laws, rules and regulations of the country in which it operates. Please be advised that generally such nations provide fewer remedies to passengers than most European and American jurisdictions provide. If any portion of this agreement is unenforceable, the remaining portions shall remain in full force and effect.
effective from: 1 January 2020 click here for the PDF version